Preparation of District Board Meetings
Preparation for meeting checklist:
- make sure meeting is posted appropriately
- check with supervisors and staff for agenda items
- send board meeting packets to supervisors and interested parties
- contact supervisors and interested parties with meeting reminders as appropriate
- prepare supervisor travel vouchers
After meeting checklist:
- minutes
- upload approved minutes to Sharepoint
What are open meetings and open government?
Open Government Guidance– Provided by the NC Attorney General’s Office, for more information on resources provided, please visit: Open Government at North Carolina Department of Justice.
The University of North Carolina has a School of Government program, which has provided great resources to our districts over the years. They maintain an invaluable blog. Search their resources to learn more about working with boards and North Carolina Law.
What are Robert’s Rules of Order?
Robert’s Rules of Order is essentially a guidebook for conducting meetings and making decisions as a group. Written by U.S. Army officer Henry Martyn Robert, it was first published in 1876. The aim was to provide a standardized set of procedures for organizations, large and small, to conduct their business fairly and orderly. Below are some great resources:
Robert’s Rules of Order, newly revised 12 edition
Cheat sheet provided by Board Effect.
Note: Before hosting electronic meetings, please check with your state about the laws regarding electronic meetings.
Meeting Packet Example Items & Information
Items shared are provided by the NC Department of Agriculture and Consumer Services, Division of Soil and Water Conservation and can be located here. Presentation materials provided by Rick McSwain.